How to Add Someone’s Calendar Outside Organization

In today’s interconnected world, collaboration across different organizations is more common than ever. Whether you need to coordinate with a colleague from a different company or plan an event with a vendor, adding someone’s calendar outside your organization can be a seamless process. This article will guide you through the steps to add someone’s calendar to your own, ensuring that you never miss an important meeting or deadline.

1. Determine the Calendar Service

Before you can add someone’s calendar, you need to know which calendar service they use. Common calendar services include Google Calendar, Outlook Calendar, Apple Calendar, and more. Each service has its own method for sharing calendars, so it’s essential to identify the platform you’ll be working with.

2. Request Calendar Access

Once you know the calendar service, reach out to the person whose calendar you want to add. Politely request access to their calendar, explaining the purpose of your request. Make sure to provide your email address or any other necessary information for them to grant you access.

3. Share the Calendar

After receiving your request, the person will need to share their calendar with you. Here’s how to do it for some of the most popular calendar services:

– Google Calendar: Click on the three dots next to the calendar name, select “Settings,” then go to the “Calendars” tab. Click on “Share” and enter your email address in the “Add a person” field. Choose the level of access you want to grant (e.g., editor, editor, or viewer) and click “Send.”

– Outlook Calendar: Click on the calendar you want to share, then click on the “Share” button. Enter the email address of the person you want to add, select the level of access, and click “Send.”

– Apple Calendar: Go to the Calendar app, select the calendar you want to share, and click on “Share.” Enter the email address of the person you want to add, choose the level of access, and click “Add.”

4. Add the Shared Calendar to Your Own

Once the person has shared their calendar with you, you can add it to your own calendar service. Here’s how to do it for the most popular services:

– Google Calendar: Go to your Google Calendar, click on the “+” button next to “Other calendars,” and select “From URL.” Enter the calendar’s sharing URL provided by the person and click “Add Calendar.”

– Outlook Calendar: Go to your Outlook Calendar, click on the “+” button next to “Other calendars,” and select “From Internet.” Enter the calendar’s URL and click “OK.”

– Apple Calendar: Go to your Apple Calendar, click on “File,” then “New Calendar Subscription.” Enter the calendar’s URL and click “Subscribe.”

5. Sync and Enjoy

After adding the shared calendar to your own, it should automatically sync with your calendar service. Now you can view and manage the person’s events alongside your own, making it easier to coordinate and collaborate.

By following these steps, you can add someone’s calendar outside your organization and streamline your collaboration efforts. Whether you’re working with a vendor, client, or colleague from a different company, sharing calendars can help ensure that everyone stays on the same page and achieves their goals more efficiently.